For landlords
Fewer empty weeks. Fewer headaches.
Lettings and management across London from a team that answers, backed by our own software. Most of our landlords came to us from big agencies.
Your landlord portal
Your property, on your phone.
Sign in any time to see how your property is doing. No chasing, no waiting for a call back.
- Monthly statements and every payment
- Certificates, agreements and inventories
- Repairs as they happen, with photos
Good morning, Mr Appleseed
October statement£2,846.20Paid to you · 1 November
CertificatesGas safetyMar 2027Electrical (EICR)Jun 2029HMO licenceAug 2030
Repair · Room 3Leaking kitchen tapPlumber booked · Thursday 9–12
Your certificate window
Every certificate, in one place.
Gas, electrics, EPC, fire safety and HMO licences, tracked for every property. We book renewals before they’re due, and every new certificate is emailed to you and filed in your portal.
- Each new certificate emailed to you
- Renewals booked before anything lapses
- HMO licences applied for and tracked
Your certificates
ComplianceAll in dateNext renewal booked for you
Gas safetyBooked 12 FebElectrical (EICR)Jun 2029EPCRating CFire alarms testedThis monthHMO licenceRenewal sent
New certificateGas safety 2026 emailed to youAnd filed in your portal, ready to download
Repairs
Fixed fast. Fairly priced.
Tenants report repairs with photos in their app. We compare quotes, you approve anything over your limit, and the visit time goes to the house automatically.
- Quotes compared from trusted trades
- No mark-up on any invoice
- Before and after photos
Leaking kitchen tap
Reported with 2 photosMon3 quotes comparedMonYou approved £140TuePlumber bookedThu 9–12Done, with photos
No mark-upYou pay what the contractor chargesInvoice attached to your statement
Tenants toldVisit time sent to the house automatically
Every expense itemised
Know exactly where every pound went.
Every repair, certificate and bill is its own line, sorted by category, with the contractor’s invoice and photos attached. See the year at a glance, or drill into a single job.
- Each job its own line, invoice attached
- Totals by category through the year
- Nothing bundled, nothing marked up
Expenses this year
By categoryPlumbing£620Electrics£410Safety certificates£280Cleaning£960Furniture£350
LatestKitchen tap, Room 3£140Invoice and photos attached
Statements
Money you can follow.
A clear statement every month, with every invoice behind it, and a yearly summary set out the way your accountant wants it.
- Client money protected
- PDF or spreadsheet, any month
- Tax-ready annual summary
October statement
Rent received£3,400.00Management 12% + VAT−£489.60Repair: kitchen tap−£140.00Paid to you£2,770.40
Tax year 2025–26Annual summary readySet out the way HMRC asks for it
DownloadPDF and spreadsheet, any month
Finding tenants
Let quickly, to the right people.
Professional photos and an advert on every major portal, viewings booked online, and full referencing before anyone signs.
- Referenced by Homeppl, right to rent checked
- Agreements signed online
- Deposits protected with the DPS
Room 2 · new tenant
Advertised on the portals9 viewings bookedHolding deposit paidReferences with HomepplTodaySigned onlineDeposit protected (DPS)
You’re kept updatedA short email at each step
The Capital Rooms app
Everything the app does for you.
Built by us, for the way we run your property. It’s the reason we answer quickly and nothing slips.
Live repair trackingFollow every job from the tenant’s photo to the finished work.
Itemised expensesEach repair and bill on its own line, with the invoice attached.
Certificate windowAll your certificates in one place, new ones emailed to you.
Monthly statementsPDF or spreadsheet, for any month, whenever you want them.
Tax-ready summariesYour year’s income and costs, by category, for your tax return.
Approve on the goAnything over your limit waits for your OK, with the quotes side by side.
Inspection reportsPhoto reports after every inspection, so you can see the condition yourself.
New tenant summariesWho’s moving in, their references and the paperwork, sent to you.
Emergency coverTenants reach us day or night, so small problems don’t become big ones.
Shared houses run wellCleaners scheduled and checked, shared areas looked after.
Tenants who stayHousemates introduced and repairs sorted fast, so good tenants renew.
Refresh ideasSee redesign ideas for a room before you spend anything on it.
Simple fees
Pick the level of help you want.
Let only5%+ VATOur basic service. We find the tenant and set everything up, then you take it from there.
- Professional property photography
- Multi-platform property marketing
- Tenant referencing
- New tenancy documentation
- Registering the deposit
Single let management8%+ VATOur comprehensive service for a house or flat let to one household.
- Professional photography
- Tenant sourcing and referencing
- New tenancy documentation
- Quarterly inspections
- Monthly statements
- 24/7 maintenance and repairs
- Property licences and health & safety certificates organised
HMO management12%+ VATOur comprehensive service for shared houses, run room by room.
- Professional photography
- Tenant sourcing and referencing
- New tenancy documentation
- Quarterly inspections
- Monthly statements
- 24/7 maintenance and repairs
- Property licences and health & safety certificates organised
With full management
Everything that’s included.
- Your own landlord portal
- Monthly statements
- Compliance tracking and renewals
- Repairs with no mark-up
- Quarterly inspections
- 24/7 emergency line for tenants
- Professional photography
- Advertising on the major portals
- Referencing and right to rent checks
- Agreements signed online
- Deposits protected with the DPS
- HMO licensing handled
- Rent reviews done properly
- Redesign ideas before a refresh
- Annual summary for your tax return
What our landlords say
“Excellent customer service - cannot recommend them highly enough!”
“I am a new BTL owner- we were throughly impressed by Harry Buchanan, in the manner he went about renting our property and has done a marvellous job.”
“Capital Rooms manages several properties for us. Despite being an independent agency, their service is much better than many of the much bigger agents we have worked with. Harry & team are super professional, prompt, on top of all key management issues and go above and beyond in their service. What…”
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“Capital Rooms manages several properties for us. Despite being an independent agency, their service is much better than many of the much bigger agents we have worked with. Harry & team are super professional, prompt, on top of all key management issues and go above and beyond in their service. What I also like about Harry & team is that they are constantly thinking about the welfare of both tenants and landlords. Harry & team are proactively anticipating any issues that may arise in future and are also suggesting appropriate solutions. Very happy landlord.”
“Capital Rooms are by far the best agency I have worked with in the last 10 years. As a landlord I have had no voids so far, all maintenance issues have been dealt with promptly and the communication is personal and professional. Thanks to Harry and his team.”
“Capital Rooms are fantastic managing agents for me. My vacancies are always let quickly, maintenance issues are dealt with efficiently and tenants are happy. Communication is very easy and quick and they get things done, so as a Landlord I'm really happy too!”
Tell us about your property
Whether it’s one flat or a portfolio of shared houses, we’ll come back to you the same day.